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K-PRO Privacy Policy

Last updated: 15 Jan 2025 02:00:00

K-PRO values and protects the privacy of every user. This Privacy Policy explains how we collect, use, store, protect, and delete users' personal data within the K-PRO ecosystem.

By using the K-PRO platform, you agree to the data management practices as described in this policy.

Information We Collect

We collect data necessary to support the functions of the K-PRO ecosystem, including:

Identity Data
  • Full name
  • Date of birth
  • Gender
  • Profile photo
  • Identification number (if required for verification)
Account & Membership Data
  • Email address
  • Phone number
  • Membership role (athlete, coach, referee, official, club manager)
  • Club and affiliation data
Verification Supporting Data
  • Supporting documents (e.g., identity cards, certificates, championship proof, referee certifications)
Activity Data
  • Event registration history
  • Match history
  • Account activity logs
  • Performance data and statistics (if relevant)
Use of Information

User data is used for:

  • registration process and account management,
  • membership and role verification,
  • organizing events and leagues,
  • recording track records of athletes, coaches, and referees,
  • development of K-PRO features and services,
  • official communication regarding accounts, events, or system updates.

We do not use personal data for purposes outside the K-PRO ecosystem without user consent.

Automatic Deletion of Sensitive Documents

As part of our data protection commitment:

  • Sensitive documents such as ID cards, identity cards, and verification supporting documents will be automatically deleted by the system after the verification process is complete.
  • The system only stores verification status, metadata, and assessment results, without storing the sensitive document files themselves.

This policy is implemented to minimize the risk of personal data misuse.

Security & Data Access

K-PRO implements technical and organizational security measures, including:

  • User authentication system (login & role-based access)
  • Data access restrictions based on roles (role-based permission)
  • Data encryption during transmission
  • System activity monitoring to prevent unauthorized access

Only authorized parties can access sensitive data according to their duties and authorities.

Data Storage
  • Data is stored on secure system infrastructure.
  • Data is retained while the account is active and still relevant to K-PRO services.
  • Users may request account deletion in accordance with applicable regulations.
Data Sharing with Third Parties

K-PRO does not sell or trade users' personal data.

Data may only be shared on a limited basis for:

  • official K-PRO event organization needs,
  • compliance with laws and regulations,
  • internal system integration within the K-PRO ecosystem.
User Rights

Users have the right to:

  • access and update personal data,
  • know the status and use of data,
  • request data correction,
  • request account deletion in accordance with applicable regulations.
Changes to Privacy Policy

K-PRO may update this Privacy Policy from time to time. Changes will be announced through the official K-PRO platform.

Contact Us

If you have questions regarding this Privacy Policy, please contact:

sinergiarenaprestasi@gmail.com

K-PRO is committed to maintaining the security, confidentiality, and integrity of user data as the foundation of a professional and sustainable digital karate ecosystem.